how to make a mac word document into pdf

Give the document a structureīreak up your document to make it more readable. give the person converting or uploading the document for you alt text (‘alternative text’) for the image or chartĭo not use images containing text, as it’s not possible to resize the text in the image and screen readers cannot read text which is part of an image.Īvoid footnotes where possible.make the same point in the text of the document (so people with visual impairments get the information they need - the image or chart is there as an extra for people who are able to see it).If you’re using images or charts, think about how you’ll make the content accessible to people with a visual impairment. Instructions like ‘click the big green button’ rely on the user to see the page and someone who is colour blind may not see the green button. Keep tables simple: avoid splitting or merging cells.ĭo not use things like colour or shape alone to show meaning.

This is because some screen reader users list links on a page to find what they need quickly.ĭocuments with single continuous columns of text are easier to make accessible than documents with a complex layout. It should also be understandable on its own, even if read out of context.

Make sure link text clearly describes where the link goes. Make sure the text is left aligned, not justified. Use a sans serif font like Arial or Helvetica. Aim for around 25 words or less per sentence. Where you need to use technical terms, abbreviations or acronyms, explain what they mean the first time you use them. This helps users to understand and process information quickly. Research shows that most users prefers simple language, including specialist audiences. Simple language makes your document accessible to people with cognitive impairments and learning disabilities. If your documents do not meet accessibility standards you could be breaking the Equality Act 2010.Ĭontact the team responsible for your website to find out more about how to publish in HTML.

do not work well with assistive technologies like screen readers a lot of the time.

can make your content harder to find, use and maintain.

It can be difficult to make other formats easier to read. Publish in HTML format wherever possible so that your documents use your users’ custom browser settings. Think about formatĭoing this will help your document support as many users as possible and can future-proof your information. If you have questions, contact your website publishing team. Follow these steps when you write a document.

How to make a mac word document into pdf